Staff Info

Timesheets, payroll & paperwork

Contract Weekly Forms Field Trips Supplementals Timesheets Injury Leave Pay Back to School

// Master Contract 2025–2027

The negotiated agreement between the North College Hill Education Association and the Board of Education, effective August 1, 2025 through July 31, 2027. This is the document that governs your workday, your leave and your pay — when a question comes up about any of them, this is the answer.

Read the Master Contract (PDF)

Provision	What the contract says
Contract year § 6.0201	Maximum 187 work days, no more than 180 student days. Teachers are not required to report for the first five calamity days.
Length of the workday (5–12) § 6.0302	460 consecutive minutes, including a 30-minute duty-free lunch.
Planning period § 6.0302	Every full-time secondary teacher gets a daily planning period of no less than one regularly scheduled class period. Non-classroom members get at least 150 minutes.
Sick leave § 7.06	15 days per year (1¼ days per completed month). Five days may be advanced and repaid from future accrual.
Personal leave § 7.03	4 unrestricted days per year, requested electronically. Not on the first or last day of school, a PD day, the day before or after a holiday or vacation, or during state testing — unless the Superintendent approves. No more than 10% of a building out on the same day.
Unused personal days § 7.0301	Roll into your sick leave accumulation at the end of the contract year.
Parental leave § 7.07	Up to 10 days of sick leave immediately following birth, adoption or foster placement; more available with documentation.
Professional leave § 7.04	Conferences, conventions and observing work in another district — request in advance through the district’s online system, with Board or designee approval.
Salary schedule § 9.01	2% base increase in 2025–26 and again in 2026–27. All horizontal steps honored.
Pay dates § 9.0201	24 equal installments on the 15th and 30th, by direct deposit. First check of the year is issued August 30.
Tuition reimbursement § 9.07	$150 per semester hour for graduate work earning a B or better, up to 9 semester hours a year, with Superintendent approval and a return to teach the following fall.
Severance at retirement § 9.09	One-third of accumulated unused sick leave, capped at 75 days, paid once STRS confirms eligibility.
Field trips § 6.06	Students go in Board vehicles when available. No one can be required to transport students in a personal vehicle.
Grievances § 4.01	A prompt, impartial hearing is guaranteed, and no reprisals may be taken against anyone who files or takes part in one.
Evaluation § 5.02	Post-observation conference and written report within 5 school days of the observation. OTES-evaluated teachers follow Board policy and the attached MOU.

A plain-language summary for quick reference — it is not the contract. The PDF governs. For anything contested, read the section itself and talk to your NCHEA representative.

// Internal Sub & Detention Forms

Due every week — submit even if you only covered one period, and even in weeks with no days used per the district instructions.

Complete the Internal Sub form — this is how you get paid for covering
Complete the Detention form — this is how you get paid for detention hours
Late forms are processed in the next pay period

Internal Sub Form Detention Form

// Field Trips & Transportation

Buses are booked with the Transportation Request Form. It needs your signature and the principal’s, then goes to Central Office — so start it early rather than the week of the trip.

Transportation Request Form (PDF) Field Trip Form — Clinic

Two forms, not one. The transportation form books the bus. The clinic form tells the nurse who is going, so medications and health needs travel with the group. Submit both.

Before you fill it in

Work out your bus count first — 7–12th grade is 48 passengers per bus, and that number excludes teachers and chaperones. (K–6 is 72.)
You need two named chaperones on the form.
Tick the right budget line. High school: 001-4100-141-021 field trips · 001-4130-141-021 music & band · 001-4510-141-021 sports.
You’ll need departure time, return time, and the destination place and town.
Transport is run by First Student; the travel certificate at the bottom is completed by the district, not by you.

Per the Master Contract (§ 6.06), students travel in Board vehicles when they are available, and no one can be required to transport students in a personal vehicle. This is the 2025–26 form — check with the office before a 2026–27 trip in case it has been reissued.

// Supplemental Positions

Work you take on beyond your teaching contract — club sponsor, lead teacher, coordinator, mentor — is paid on the academic supplemental salary schedule, separate from your base pay. The two documents below are the pair you need: what each role is responsible for, and what it pays.

Roles on the FY26 schedule include class sponsors by grade, Director of Dramatics & Forensics, E-Sports Coordinator, Instrumental Music Director, Building Special Ed Leads, NHS Advisors, PAC Coordinator and Technical Director, Title I Building Coordinator, Lead Teachers and Resident Educator Mentors.

Job Descriptions (PDF) FY26 Supplemental Salary Schedule (PDF)

Interested in a supplemental that isn’t filled? Ask Craig-Roach (ext. 10010). Supplemental contracts are approved by the Board.

// Classified Staff Timesheets

Submitted biweekly, on the 15th and 30th of each month.

Place completed forms in Ms. Bratchette’s mailbox
Forms received after the cutoff move to the next pay period
Hours may not be changed, and overtime or comp time needs prior written approval

Timesheet Template (XLSX)

// Injury & Incident Reporting

Report every injury or incident — even if you don’t expect a Workers’ Comp claim. The district files a year-end report with the state covering all workplace injuries, so nothing can be skipped. Call 911 first for anything serious or life-threatening.

What to do

Tell your supervisor immediately.
Complete the First Report of Injury (FROI) — normally within 24 hours.
Seek treatment if needed and give the Sedgwick ID card (in the packet) to every provider you see.
If you see a doctor at any point within a year, take the Physician’s Report of Work Ability and return it to your building administrator.
Have witnesses complete a Statement of Witness. The form says notarised — have them fill it out either way. Extra copies are with your building secretary.
Return the packet to the building principal, who forwards it to Central Office Payroll. Keep the physician portion if you haven’t been seen yet.
Keep administration updated on your status until Workers’ Comp accepts or denies the claim.

The Supervisor’s Investigation Report is completed by the building administrator, not by you. Questions → your building secretary.

Sedgwick Managed Care Ohio

Phone 888.627.7586 · resources.sedgwickmco.com

Incident Report Process Injury Reporting Packet

// Leave & Employee Support

Employee Assistance Program

Free, confidential, 24/7 — for you and your household members. Counselling, plus legal, financial, and child/elder care support.

Call 855.435.4333 · TRS: dial 711
guidanceresources.com or the GuidanceNow app — Web ID GCICEAP

EAP Overview

FMLA

Unpaid, job-protected leave for your own serious health condition or to care for a parent, spouse or child. Leave can be taken all at once or intermittently.

Schools are covered regardless of size — the 50-employee threshold doesn’t apply here.
You must have worked for the district 12 months (not necessarily consecutive) and 1,250 hours in the past year.

FMLA Employee Guide (US DOL)

// Pay Discrepancies

Notice something off with your pay? Contact payroll@nchcityschools.org right away so it can be resolved before the next cycle.

// Back to School Forms

FinalForms is now the single portal for all student back-to-school forms — enrollment, athletics, tech & handbook. One portal for everything.

Cut-off for students: September 11 — all Back to School Forms must be completed.
Students are excluded from school starting September 15 if their forms aren’t complete.